Overview
Executive Personal Assistant to CEO Jobs in Miami Beach, FL at The Marketing Department
This role is a growth opportunity, not a traditional long-term executive assistant position rooted in a corporate environment. We are looking for someone who is culturally aware, extremely organized, and entrepreneurial by nature—a self-starter who thrives in fast-moving, creative, and evolving businesses.
You will work closely with the CEO across three culture-driven brands in marketing, hospitality, and media. This is a high-trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.
The position is 75% professional / 25% personal support, with real ownership over systems, schedules, content coordination, and day-to-day execution.
Key Responsibilities
Executive & Business Support (75%)
- Financial administration including bill pay, expense tracking, vendor payments, and reconciliation
- Calendar, scheduling, and meeting coordination across multiple businesses and teams
- Inbox management, prioritization, and follow-ups on behalf of the CEO
- Project and workflow management using tools such as Asana and HoneyBook
- Social media support, including:
- Scheduling posts across platforms (Instagram, TikTok, etc.) using Sprout Social
- Coordinating with internal creative teams and external partners
- Managing content calendars and ensuring deadlines are met
- Shoot organization and coordination, including:
- Scheduling shoots and aligning availability across teams
- Coordinating locations, talent, props, and logistics
- Ensuring deliverables are captured and handed off properly
- Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami
- Acting as a key point of contact with vendors, partners, and collaborators
- Maintaining organized systems and documentation across Google Workspace and Microsoft Suite
- Leveraging AI tools—including ChatGPT, Gemini, and other emerging platforms—to:
- Improve speed, quality, and clarity of communication
- Draft, summarize, and organize information
- Streamline workflows, planning, and execution
- Increase overall operational efficiency and output
Personal Support (25%)
- Personal task management including appointments, travel coordination, and personal scheduling
- Handling confidential and sensitive matters with discretion
- Acting as a trusted gatekeeper and proactive problem-solver
Qualifications & Requirements
- Experience supporting a CEO, founder, or senior executive in a fast-paced environment
- Must enjoy and love children
- Strong financial proficiency, including bill pay and expense management
- Highly organized with exceptional time-management and prioritization skills
- Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
- Comfortable coordinating photo and video shoots with multiple moving parts
- Proficiency with Asana, HoneyBook, Google Workspace, and Microsoft Suite
- Strong written and verbal communication skills
- Tech-savvy, detail-oriented, proactive, and resourceful
- Absolute discretion and professionalism
Title: Executive Personal Assistant to CEO
Company: The Marketing Department
Location: Miami Beach, FL
Category:
