Overview
Event Planner Jobs in Tampa, FL at Dexian
Title: Event Planner
Location: Tampa, FL
Duration: 5 Months + Possible extension
Job Description:
Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.
Roles and Responsibilities:
-Oversee meetings and events within the designated center, collaborating with internal partners in catering, audio-visual, and facilities to meet and exceed client expectations. Provide personalized, high-touch customer service by meeting and greeting each client daily.
-Handle day-to-day challenges presented by clients, driving towards effective solutions while maintaining a positive client experience.
-Maintain a professional, flexible, and "can-do" attitude, delivering exceptional service at all times.
-Participate in daily operations meetings and weekly reviews to stay ahead and informed on events you and the team are planning.
-Execute pre-conference calls/meetings and post-conference calls/meetings when applicable, ensuring all details are managed effectively.
-Manage space issues and escalate unresolved issues to the lead planner or manager as needed.
-Cover essential reception desk functions, including answering telephone calls and returning emails promptly and greeting clients.
-Master the usage of the EMS (Event Management System) to detail reservations, review incoming requests, and generate accurate reports.
-Serve as a strong communicator, managing correspondence between the planning team and reservation holders throughout the booking process, while providing an outstanding customer service experience.
-Prioritize new meeting room reservations from online booking tools, ensuring timely and accurate processing.
-Deliver high-level service to event organizers, LOBs
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Title: Event Planner
Company: Dexian
Location: Tampa, FL
Category:
