Overview
Executive Assistant (Remote Part-Time) Jobs in Latin America at General Staffing
🚫 PLEASE READ CAREFULLY BEFORE APPLYING 🚫
Job Title: Executive Assistant (Remote part-time)
Industry: Investments
Location: Remote 💻
Salary: $800 USD per month
Type: Independent Contractor Agreement
Work Hours (ET): 🕘 08:30AM to 01:00PM EST (TBC) | M to F
Language Requirement: English C1+ (Fully Professional)
Equipment: Must have your own laptop + high-speed internet ⚙️🌐
Apply: Please submit your résumé in English only 📄
Role Overview
We are seeking a highly organized, proactive, and detail-oriented Part-Time Executive Assistant to support a senior executive who manages multiple companies and works with a large number of stakeholders. This role requires exceptional judgment, discretion, and the ability to operate independently in a fast-paced, high-trust environment.
The ideal candidate is comfortable managing complex calendars, handling sensitive information, coordinating across multiple entities, and providing both professional and limited personal support to ensure seamless day-to-day operations.
Key Responsibilities
Executive & Administrative Support
- Manage and optimize a complex calendar across multiple companies and boards
- Coordinate meetings with internal teams, external partners, and stakeholders (30+ entities)
- Prepare agendas, meeting materials, and follow-ups
- Handle executive email inbox management and prioritization
- Coordinate domestic and international travel when required
Organization & Documentation
- Maintain structured documentation for stakeholders, meetings, and key initiatives
- Track action items, deadlines, and commitments across companies
- Organize digital files and records for easy access and continuity
- Support preparation of presentations, summaries, and executive briefs
Light Financial & Operational Support
- Track expenses and organize supporting documentation
- Assist with basic financial coordination (no heavy accounting required)
- Support invoice tracking and reporting at a high level
- Coordinate with external vendors or internal teams as needed
Personal & Family Assistance (Limited Scope)
- Provide occasional personal administrative support related to scheduling, logistics, or coordination
- Assist with time optimization to reduce executive overload
Tools & Systems
- Use time-management and tracking tools (Notion, ClickUp, Asana, or similar)
- Maintain strong follow-through and visibility on tasks and priorities
Required Skills & Experience
- Proven experience as an Executive Assistant supporting senior leadership
- Strong ability to manage competing priorities across multiple entities
- Excellent written and verbal communication skills (English C1/C2 required)
- High level of discretion, professionalism, and reliability
- Exceptional attention to detail and organizational discipline
- Comfortable working remotely with minimal supervision
Preferred Qualifications
- Experience supporting executives involved in multiple businesses or boards
- Familiarity with basic financial concepts and expense tracking
- Experience working with U.S.-based executives or global stakeholders
- Strong comfort with digital tools and systems
- Experience supporting light social media or content coordination (e.g., drafting posts, scheduling content, coordinating with marketing or creative teams) is a plus. (nice to have)
What Success Looks Like
- The executive’s time is protected, structured, and optimized
- Information is organized, accessible, and never lost
- Tasks move forward without constant follow-up
- Stakeholders experience clear, professional coordination
- The executive gains mental space to focus on strategic priorities
What’s in It for You
- Opportunity to work closely with a senior executive across multiple businesses and high-level stakeholders
- High-trust, autonomous role where your work has direct impact and visibility
- Flexible, part-time remote schedule designed for experienced professionals
- 12 days of paid vacation per year
- 8 national holidays observed
- Clear opportunity to grow into a full-time role over time, with expanded responsibilities based on performance and business needs
- Exposure to strategic decision-making, operations, and executive-level workflows
- Professional environment that values clarity, ownership, and execution over micromanagement
Title: Executive Assistant (Remote Part-Time)
Company: General Staffing
Location: Latin America
Category:
