Overview
Executive Assistant Jobs in London, England, United Kingdom at Ministry of Sound
About Us:
Ministry of Sound opened in 1991 in a disused bus garage in a forgotten corner of South London. It was the first nightclub in the UK to have a 24-hour licence, didn’t serve alcohol and featured an earth-shaking sound system in a specially constructed dance box.
We went on to become the world’s largest independent record company, now with Sony, and stage giant dance events.
We were pioneers in electronic music and have a history of taking risks, innovation, and colourful and creative marketing.
Thirty years later we opened The Ministry, a workspace run as a member’s club, in a 50,000 sq. ft Victorian warehouse in SE1.
The design is relaxed but functional with a bar, opening windows, an outside courtyard and plenty of space to sit, relax, work and socialise – everything you wouldn’t expect to find in a standard office.
There’s great home cooked F&B, a state-of-the-art gym and fitness studio with daily classes, together with a cultural and business events programme.
As a business we don’t take ourselves too seriously, like to laugh and have fun, but we have high standards, a relentless attention to detail and the continuous improvement of our product, and we work hard as a team.
We hate cliché, doing things the way others do and continuously seek to differentiate our brands and products almost as a point of pride.
Benefits:
Full time, 5 days on site in SE1.
Salary £40,000 per annum.
We also offer an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.
Health & Wellness:
Free Ministry membership with access to our gym
Free fitness classes & wellness events
24/7 Free GP access
Counselling and Support Helpline
Thrive Support app to help monitor your wellbeing
Life Assurance Scheme
Financial well-being:
Staff referral scheme
Annual company bonus
Season ticket loan
Cycle to work scheme
Enhanced maternity and adoption leave
Pleasant Oddities:
Access to cultural events hosted at The Ministry
Family & friends membership discount
Free entry to Ministry of Sound Club
Dog-friendly office
Free lunch and refreshments
Hospitality Rewards: an online rewards scheme with discounts for
many popular retailers
The Role
The Group Managing Director will rely on you for your support in many areas including acting as gate keeper for diary management, associated travel, agenda planning and general meeting preparations. You must have excellent written skills.
You will be able to anticipate the needs of the Managing Director and proactively identify solutions before issues arise.
You will be experienced in taking minutes and producing comprehensive actions and following up with individuals.
Build and maintain strong relationships with senior stakeholders, clients, and partners, demonstrating professionalism and discretion at all times.
You must be organised and willing to get involved in other parts of the business, assisting with organising company talks and supporting with project / event delivery.
You will possess a professional telephone manner, answering and directing telephone calls and managing GMD's email inbox and responding when necessary.
You will be experienced in document production – client packs, presentations, proof reading and formatting, so an eye for detail is essential.
Coordinate any bookings with a good understanding of high-end restaurants, bars, venues, and hospitality arrangements for meetings and events.
You will perform some financial admin tasks such as processing invoices, updating trackers and preparing reports.
You will be managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.
Work closely with the Office Manager to ensure the office environment remains organised, professional, and welcoming.
You will be greeting visitors and clients, enjoy proactive thinking and be solutions focused.
Undertake additional ad hoc duties and diary management as required to support the Chairman as necessary.
- Minimum of 3 years' experience supporting C-suite executives
- Exceptional organisational and prioritisation skills
- High levels of discretion and emotional intelligence
- A strong proactive attitude
Title: Executive Assistant
Company: Ministry of Sound
Location: London, England, United Kingdom
Category:
