Overview
Convention Coordinator – Event Planning, Venue Selection Jobs in New York, NY at Creative Circle
Our pharma client is looking for a Convention Coordinator to join their team! This is a 40 hr/week role, hybrid in NY, NY!
Requirements:
– Bachelors Degree
– Must have excellent communication skills with strong organizational and problem-solving aptitude to analyze and resolve operational tasks in a timely manner.
– Project managing experience a must
– Convention Experience is a plus
– Smartsheet Coding is a plus
Convention Coordinator Description:
Responsible for managing the departments budget tracker system as it relates to vendors, maintaining the master calendar, shadowing team to support the documentation and execution of tactical processes
Key Responsibilities:
– Administer financial responsibilities tied to conventions
– Communicate with Convention Managers, vendors, and finance, requesting SOWs, maintaining the Budget Tracker and master calendar. This position works closely with finance and vendors to manage and resolve all financial related tasks
– Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
– Manage and update the conventions master calendar with consequential changes
– Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps
– Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
– Shadows current Conventions Managers to document processes and provide support for tactical items
– Create documentation of key processes
– Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships routing), ACR, and Virtual Booth set-ups).
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
Email Your Resume In Word To
[email protected]
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : AS29-1992505L741 — in the email subject line for your application to be considered.
April Segedi – Recruiter
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.
This job was first posted by Creative Circle on 07/21/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Everforth Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you’ll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.
Copyright © 2026 Everforth, Inc. All rights reserved.
Title: Convention Coordinator – Event Planning, Venue Selection
Company: Creative Circle
Location: New York, NY
Category:
