Overview
Business Operations Associate / Production Coordinator Jobs in Pakistan at Multitude FZE
We are looking for a highly organised, proactive, and detail-oriented Business Operations Associate / Production Coordinator to join our growing team.
This role is ideal for someone coming from a boutique agency, creative studio, production house, marketing agency, or fast-paced client servicing environment who understands how to balance operations, communication, creative coordination, and project execution under tight timelines.
You will work closely with leadership, creative teams, freelancers, and clients across multiple international projects involving film production, branded content, digital campaigns, live productions, and creative operations.
This is not a routine administrative role. We are looking for someone who can think independently, solve problems proactively, manage moving parts efficiently, and become an important operational backbone of the company.
About the Role
You will be responsible for helping manage day-to-day business operations, production coordination, project tracking, documentation, freelancer coordination, client communication, and workflow management across multiple ongoing projects.
The ideal candidate should be comfortable working remotely with flexible timings, while remaining available for scheduled meetings, urgent project coordination, and fast-moving deliverables when required.
Key ResponsibilitiesProject & Operations Coordination
• Coordinate projects from planning to execution across creative and production teams
• Maintain project trackers, schedules, timelines, operational sheets, and internal documentation
• Manage project follow-ups, approvals, deadlines, and status updates
• Support leadership with operational coordination and execution tasks
• Ensure smooth communication flow between internal teams and external stakeholders
Client & Team Communication
• Professionally communicate with clients, freelancers, vendors, and partners
• Attend and coordinate client meetings when required
• Follow up on deliverables, approvals, revisions, and timelines
• Ensure all stakeholders remain aligned throughout project execution
Freelancer & Resource Management
• Source freelancers and review CVs, portfolios, and profiles based on project requirements
• Coordinate onboarding, contracts, documentation, and project allocation
• Maintain organised freelancer databases and availability records
• Coordinate with editors, designers, videographers, motion graphic artists, and production crews
Documentation & Financial Coordination
• Prepare proposals, quotations, invoices, NDAs, operational documents, and budget sheets
• Track project payments, invoice submissions, and approvals
• Manage client portals and payment systems when required
• Maintain organised records of all operational and project-related documentation
Creative & Production Support
• Understand production workflows including filming, editing, design, and post-production coordination
• Review creative deliverables and assist in maintaining workflow efficiency
• Coordinate timelines between creative and operational teams
• Support production planning and execution processes
Asset & Workflow Management
• Organise Google Drive folders, cloud storage systems, and project assets
• Ensure all files, deliverables, contracts, and documentation remain structured and accessible
• Maintain operational discipline across projects and teams
Must-Have Requirements
• Prior experience in a boutique agency, creative agency, production house, media company, startup, or client servicing environment
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• Strong command of Microsoft Excel, Word, and PowerPoint
• Comfortable working with spreadsheets, trackers, budgets, and operational systems
• Understanding of creative production and agency workflows
• Ability to work independently and manage priorities remotely
• Strong attention to detail and problem-solving mindset
• Professional handling of confidential information
• Comfortable in fast-paced environments with shifting priorities and deadlines
Preferred Qualities
• Someone proactive who takes ownership instead of waiting for instructions
• Calm under pressure and solution-oriented
• Strong follow-up and coordination skills
• Good aesthetic and creative understanding
• Agency mindset with operational discipline
• Ability to manage both creative and business conversations professionally
Working Environment
• Remote working setup
• Flexible timings with accountability-based workflow
• Fast-paced international projects
• Collaborative boutique agency culture
• Opportunity to work on premium regional and international productions
Title: Business Operations Associate / Production Coordinator
Company: Multitude FZE
Location: Pakistan
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