Overview
Personal Assistant Jobs in Dubai, Dubai, United Arab Emirates at A1 Investments
Job Title: Personal Assistant
Location: Dubai, United Arab Emirates
Job Type: Full-time (in person)
About the job:
We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support the Director.
This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes
Key Responsibilities:
Professional & Corporate Support
- Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
- Email Management: Managing email accounts, including outreach, data extraction, and correspondence as needed.
- Event Management: Coordinating with vendors, sourcing resources, and managing company and personal events
- Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping.
- Team Coordination: Liaising with internal team members to support the Director's requirements and directives.
- Project Coordination & Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
- Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
Personal & Lifestyle Management
- Medical & Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
- Travel Arrangements: Handling visas, tickets, hotels, and transportation for the Director and others as instructed.
- Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
- House Management: Managing personal staff, advance accounts, and insurance and visa renewals for domestic employees.
- Banking & Financial Coordination: Liaising with UAE banks, managing personal and company accounts, and approving vendor payments.
- Payments & Financial Tracking: Handling schedules, credit card summaries, memberships, utility bills, and other personal payments.
- Property & Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
- Documentation & Administrative Work: Managing documents for personal and company needs, including but not limited to, loan applications and official paperwork.
- Insurance Management: Maintaining vehicle, health, and life insurance policies for the Director.
- Personal Assistance: Managing personal errands requests as required.
Competencies required (role-based):
- Is highly emotionally intelligent to pick up on 3rd parties’ nuanced sentiments and act accordingly
- Is available to respond within 15 minutes of receiving a message
- Knows how to be a gatekeeper and discern between important vs. unimportant incoming inquiries & requests
- Writes high-quality, professional business e-mails in effective and suitable tones
- Has a resilient mentality: thinks deep to come up with creative solutions for complex problems & situations
- Resourceful: Knows how to find the answer to a burning question when he or she doesn’t immediately know the answer
- Conflict resolution: Exhibits a friendly yet stern personality to effectively resolve potential conflicts and concerns
- Produces coherent, well-structured, and well-formatted Excel (Google Sheets) sheets quickly & effectively
Title: Personal Assistant
Company: A1 Investments
Location: Dubai, Dubai, United Arab Emirates
Category:
