Parties and Events Assistant Planner; part-time

Overview

Parties and Events Assistant Planner; part-time Jobs in Winchester, UK at art-K

Position: Parties and Events Assistant Planner (part-time)

art-K is a private art education service which teaches children (who love art!). art-K has developed a specialist art program that tutors art skills to create great pieces of art. We are the largest children’s art education service in England, teaching over 8000 children nationally per week!

As a key member of the Central Team, your primary mission is to provide crucial operational support, enabling our studios to run efficiently and maintain a competitive edge. Ultimately, your work helps us deliver the fun, creative experiences that families, children, and adults expect. This role has a special focus on our parties and events.

Job purpose

The job holder will be instrumental in the growth of the company by managing and administrating the software for parties and off‑site events, and allocating contractor and human resources to lead and assist parties.

As a medium‑sized company, art‑K is committed to and values each member of staff; art‑K is in a growth phase so by establishing a good track record, the successful applicant can consider their future role development. Options will include growth in hours or change of role in the central team as opportunities arise or, in teaching which may offer relocations to branches opened across the UK.

You will be supervised by one other full‑time employee, and share this role with another part‑time employee.

Currently there are around 40 parties and events per month and the object is to double this number.

Job responsibilities

• Administer and maintain the parties and events procedures by qualifying customer enquiries and coordinating resources to support the party/event.
• Ensure all parties and events are effectively resourced in a timely manner to meet the deadlines required in order to confirm the customer’s booking.
• Use and maintain various company software systems which may change from time to time.
• Attend weekly meetings to confirm actions and results.
• Write up daily outstanding tasks for other part‑time employee to pick up seamlessly.
• Assist with parties and events promotion such as:
  • creating/amending promotional brochures and social media.
  • exploring areas in the community to promote art‑K parties and events
  • liaising with businesses to promote art‑K events
  • costing up bundles of service to offer customers
• – Depending on the tasks at hand, the role may include but not limited to:
  • Other activities that may need to be supported:
    • Providing Outreach activities at OXO and supporting the OXO exhibition project in general (overtime may be claimed and offered for this on a fixed term period).
    • Ad hoc support with party and events admin tasks including support covering during sickness or absence periods flexibly.
    • Optional providing off‑site events activities if within working hours.
    • Optional extra hours for ad hoc cover for illness in the parties and events team on the days you are not working

All training will be provided to ensure you feel confident taking on these tasks.

Formal Qualifications

• Customer service experience would be preferable

The ideal candidate will have:

• Proficiency in Microsoft Office applications generally, with a focus on Microsoft Word, is essential.
• High level of English writing ability to be able to draft content and respond to questions by email.
• Over time and with growing confidence, an individual who can inspire people with the energy they bring to the role.
• An individual who can effectively communicate balancing the needs of the company with the needs of the individual.

Personal Attributes

• A person who is passionate about children’s artistic development.
• Analytical skills are essential to determine whether processes and approaches are working as desired.
• Good interpersonal skills for engaging with clients and staff.

Company’s core values

art‑K’s Feedback Culture for Successful Applicants

At art‑K, we place great value on continuous growth and development through constructive feedback given within the team. Once you become part of the team, you’ll receive regular constructive feedback…

Title: Parties and Events Assistant Planner; part-time

Company: art-K

Location: Winchester, UK

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