Overview
Office Administrator Jobs in Cape Town, Western Cape, South Africa at Virgin Bet
CBD Cape Town, South Africa
Working Pattern: On-site Monday-Friday
Welcome to Virgin Bet, where innovation meets excitement in the heart of Cape Town! As a proud member of the LiveScore Group, Virgin Bet are on an exhilarating journey to redefine the world of online betting. We’re excited to expand our vibrant team and bring our exceptional services to new heights.
Virgin Bet thrives on providing an unparalleled betting experience that combines cutting-edge technology with a passion for sports. Our culture is built on collaboration, creativity, and diversity, fostering an environment where every employee can make their mark while enjoying the thrill of the game. Join us as we embrace the dynamic spirit of Cape Town and contribute to a brand that pushes boundaries and champions innovation.
If you’re ready to embark on an adventure with us, we can’t wait to meet you and see how you can help us shape the future of Virgin Bet!
The Role
This is a new role for Virgin Bet South Africa, created to support and manage office operations across its Cape Town offices.
The Office Coordinator will be primarily based at the Virgin Bet office in Cape Town, with additional oversight and responsibility for a nearby secondary location. The role requires effective management of operations across multiple sites, ensuring consistency in office standards, processes, and day-to-day functionality.
This is a rewarding and fast-paced position, requiring a high level of organisation and efficiency, alongside proven experience in managing administrative duties and coordinating office procedures. The role offers the opportunity to make a significant impact, supporting day-to-day operations and driving continuous improvement across both office locations.
Key Responsibilities
- Manage office operations across Virgin Bet South Africa’s Cape Town offices, ensuring smooth day-to-day functionality and consistent standards across both sites
- Main point of contact for all office related queries.
- Manage all administrative services including mail distribution, shipping and receiving, supply inventory, and front-line office support.
- Develop and maintain strong relationships with vendors and landlord, represent the company at building facilities meetings.
- Maintain the condition of the office and arrange for necessary services and maintenance including managing overall standards.
- Responsible for purchasing and maintaining adequately stocked kitchens and office supplies, restock paper and printer consumables, and general upkeep of office equipment.
- Establishing and maintaining office policies and procedures.
- Ensuring the office remains compliant with all Health and Safety legislation, managing emergency procedures (such as fire alarm drills), creating and updating risk assessments.
- Maintaining security, welcoming guests, issuing access cards
- Organise and coordinate staff travel requirements.
- Providing support to the finance department, recording supplier invoices received, managing corporate credit card and petty cash expenses in accordance with purchasing policy.
- Coordinate with HR for new starters, preparing new starter paperwork, assist with on-boarding and arranging relevant office inductions for new starters.
- Organise and coordinate staff shuttle services, including scheduling, vendor liaison, and ongoing service management to ensure reliable transport arrangements.
- Manage parking permit allocation and administration for staff, ensuring accurate records are maintained
Key Skills and Experience
- Prior administrative/operations office experience.
- Proven organisational and logistical skills.
- Interpersonal skills with the ability to communicate effectively and confidently at all levels both verbally and written.
- Creative thinker, quickly pinpointing problems and finding creative solutions.
- Ability to work effectively under pressure and to manage own workload to meet deadlines.
- Preferably First Aid and Fire Warden Trained.
- Good knowledge of MS Office Suite.
- Pragmatic problem solver with a proactive approach to work
- Team player with the ability to work independently
- Strong attention to detail
- Approachable, friendly and flexible
What can we offer?
- Discretionary Company Performance bonus
- Discovery Medical Aid
- 21 days Annual Leave
Title: Office Administrator
Company: Virgin Bet
Location: Cape Town, Western Cape, South Africa
Category:
