Overview
Logistics Coordinator, David Pecaut Square Jobs in Toronto, Canada at Yukon Council of Archives
Logistics Coordinator, David Pecaut Square
Contract, Full‑time, Festival Logistics (Festival Services & Event Production) in Toronto, ON, Canada
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds. Our mission is to transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity, and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
Responsibilities
Planning and Coordination
- Assist the Assistant Logistics Manager in coordinating all logistical elements of David Pecaut Square.
- Assist in the coordination of comprehensive production and operational plans and timelines for DPS.
- Sourcing and costing out rented or purchased venue‑related equipment and services within a given budget.
Leadership & Supervision
- Create training documentation and assist in training on logistics‑related items.
- Provide direct, hands‑on supervision to Production Supervisor, Area Supervisors, Production Assistants, Fan Zone logistics staff and volunteers.
- Assign daily tasks, prepare work orders, and manage labour deployment during builds and strikes.
- Manage break and meal schedules for production staff.
- Foster a safe, collaborative, and professional on‑site working environment.
On‑Site Production and Execution
- Execute approved production and site plans for David Pecaut Square as developed by the Assistant Logistics Manager.
- Coordinate daily build, operational, and strike activities in alignment with established schedules and priorities.
- Manage delivery, setup, installation, and removal of rental equipment and supplies as required.
- Ensure the site is built and operated according to plan while maintaining production timelines.
- Act as the on‑site TIFF representative for production and logistics activities on David Pecaut Square.
- Communicate real‑time operational updates, challenges, and schedule changes to the Assistant Logistics Manager.
- Coordinate production vehicle traffic and on‑site access.
- Support load‑in and load‑out of sponsor and partner activations.
Post‑Festival
- Deliver detailed post‑mortem notes and post‑festival reporting on or before September 30th, 2026.
NOTE – This position may involve extended hours during the Festival and during the build and tear‑down periods, September 1 – 23.
Minimum Requirements
Education & Experience
- Demonstrated experience in large‑scale event or festival production or logistics.
- Experience supervising staff in live event or production environments.
- Experience with outdoor public event sites and high‑volume areas is a strong asset.
- University degree, college diploma, or equivalent work experience.
Skill
- Strong on‑site leadership and team coordination skills.
- Ability to execute detailed plans accurately under tight timelines.
- Excellent communication and problem‑solving abilities.
- Ability to work effectively in fast‑paced, high‑pressure environments.
- High attention to detail and strong situational awareness.
- Ability to clearly lay out processes and procedures for others to follow.
- Experience with Adobe Illustrator or other layout and mapping programs an asset.
Effort
- Mental:
Ability to work and respond well in fast‑paced and high‑pressure environments, manage multiple priorities, stakeholders, and timelines simultaneously, work irregular hours (overnights, early mornings, weekends) as required, and be aware of surroundings for extended period. - Physical:
While the majority of this contract length is focused on planning and coordination, on‑site presence will be required during build, Festival and strike; ability to stand for extended…
Title: Logistics Coordinator, David Pecaut Square
Company: Yukon Council of Archives
Location: Toronto, Canada
Category: