Overview
Executive Assistant Jobs in New York, NY at Robert Half
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision.
Responsibilities:
• Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements.
• Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness.
• Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks.
• Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests.
• Assist in the creation of presentation materials and reports for meetings, including Board-level discussions.
• Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized.
• Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness.
• Adhere to organizational controls and compliance requirements as applicable.
• Collaborate with the current Executive Assistant to support onboarding and training initiatives.
• Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
• Exceptional attention to detail and organizational skills, paired with a proactive and solution-oriented mindset.
• Strong technical aptitude with the ability to quickly learn and master new systems.
• Positive and collaborative team player, capable of working effectively with colleagues at various levels.
• Cultural sensitivity and comfort in engaging with global stakeholders.
• 5–8 years of experience in supporting senior executives in demanding environments.
• Bachelor’s degree preferred but not required.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated experience in taking minutes during Board and executive meetings.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Title: Executive Assistant
Company: Robert Half
Location: New York, NY
Category:
