Overview
Events & Experiential Manager Jobs in Jakarta Metropolitan Area at VIDA Digital Identity
The Events & Experiential Manager is responsible for designing, planning, and executing high-impact physical experiences that bring the company’s brand, products, and thought leadership to life. This role manages all aspects of on-ground events — from booth design and production to vendor coordination, program operations, and demo preparation — ensuring every experience is professional, immersive, and aligned with the company’s narrative and product strengths.
This role works closely with the Creative Director, Product Marketing, Product teams, and PR/Communications to ensure booths, demos, and on-site experiences evolve continuously and deliver a premium brand impression.
Candidates with prior experience working with technology companies, enterprise/B2B brands, SaaS, AI, consumer tech, or innovation-driven products will be strongly preferred, as the role requires translating complex product capabilities into engaging and intuitive physical experiences.
Scope of Events & Experiences
The role oversees the production and execution of a wide range of physical brand experiences including:
• Industry conferences and trade shows
• Product launch events and technology showcases
• Executive roundtables and editorial dinners
• Partner and ecosystem activations
• Roadshows and regional marketing events
• Innovation showcases and demo environments
• VIP customer experiences and curated gatherings
The Events & Experiential Manager ensures that each format delivers a cohesive brand narrative while maintaining a consistent premium experience across locations and audiences.
1. Event Production & On-Ground Execution
• Own end-to-end execution of all in-person events, including conferences, trade shows, roadshows, salons, editorial dinners, and partner activations.
• Manage all logistical planning: timelines, setup, technical requirements, equipment, teardown, transportation, staffing, and risk management.
• Oversee booth construction, installation, breakdown, and maintenance during events.
• Serve as the primary on-site lead, ensuring operational excellence and smooth delivery of all event components.
2. Vendor, Partner & Third-Party Management
• Source, negotiate, and manage third-party vendors: event organizers, production houses, contractors, fabricators, AV partners, and rental suppliers.
• Ensure vendors deliver on-time, on-budget, and to brand standards.
• Maintain a vetted list of high-quality partners for different event types and locations.
• Evaluate vendor performance and optimize for cost, quality, and innovation.
3. Booth Experience & Demo Innovation
• Work closely with Product, Product Marketing, and Creative teams to design compelling booth demos that communicate product value clearly and interactively.
• Translate technical product capabilities into compelling and intuitive live experiences.
• Ensure demos are functional, polished, reliable, and visually aligned with brand identity.
• Coordinate demo scripts, test environments, devices, and supporting materials.
• Lead continuous improvement by evolving demos based on new product features, customer feedback, and event learnings.
• Collaborate with Creative to integrate visual storytelling, motion content, and interactive experiences into the booth environment.
4. Cross-Functional Collaboration
• Partner with the Creative Director to ensure visuals, signage, booth graphics, and layouts are aligned with brand guidelines.
• Work with Product teams to understand upcoming releases and co-create on demonstrations accordingly.
• Support the Marketing Director with event-related promotional plans, registration, and post-event follow-ups.
• Collaborate with PR & Communications to support VIP visits, media tours, and special experiences during events.
5. Event Strategy & Planning
Manage the production of all event-related physical materials including:
• Whitepapers and reports
• Product brochures
• One-pagers and case studies
• Booth signage and backdrops
• Demo guides
• Merchandise and giveaways
• Branded packaging and handouts
- Coordinate with Creative to finalize designs and with print vendors to ensure quality, color accuracy, paper specifications, and budget alignment.
- Maintain inventory of event collateral and manage reprints or updates as needed.
6. Budget Management & Operational Excellence
• Own event budgets, cost tracking, vendor invoices, and financial documentation.
• Optimize budgets by balancing creativity, production value, and cost efficiency.
• Build standardized processes, checklists, and playbooks to streamline operations over time.
• Ensure compliance with safety standards, venue requirements, and risk mitigation protocols.
Requirements:
• Experience managing events, activations, or experiential marketing programs for technology, start-ups, enterprise, or innovation-led brands is strongly preferred.
• Ability to understand and communicate complex product narratives through physical experiences, demos, and interactive storytelling.
• Familiarity with product launches, live demonstrations, executive presentations, and technology showcase environments.
• Experience collaborating closely with Product, Engineering, or Product Marketing teams is a strong advantage.
• Balance of operational excellence and creative thinking, with strong attention to detail and premium execution standards.
Title: Events & Experiential Manager
Company: VIDA Digital Identity
Location: Jakarta Metropolitan Area
Category:
