Overview
Event Specialist Jobs in Chevy Chase, MD at Creative Circle
Our corporate client is seeking a highly organized, proactive, and detail-oriented Events Specialist to support the planning and execution of conferences, client receptions, and proprietary hosted events for our commercial real estate firm. This role plays a critical part in elevating our brand presence and ensuring exceptional client experiences across all event touchpoints.
The ideal candidate thrives in a fast-paced environment, anticipates needs, and operates with a strong sense of urgency. You will partner closely with internal stakeholders, external vendors, and conference organizers to deliver seamless, high-impact events.
Please note: this role is hybrid, with 3 days per week onsite at the client's office in Chevy Chase, Maryland.
Events Specialist Key Responsibilities:
– Manage all aspects of the company's presence at industry conferences.
– Secure and coordinate meeting space, hotel accommodations, schedules, and calendars for internal attendees.
– Liaise with conference contacts, outside vendors, and third-party partners to ensure all logistics are aligned.
– Oversee pre-event communication, attendee materials, and on-site execution needs.
– Support leadership with meeting planning, space setup, and hospitality needs.
Client Receptions & Networking Events
– Lead planning for client receptions, including venue sourcing, contract negotiation, theme development, and food & beverage coordination.
– Manage external vendors such as A/V, decor, entertainment, or transportation providers.
– Provide on-site support and troubleshoot in real time to ensure exceptional guest experiences.
Proprietary Events
– Venue selection, site visits, and contract negotiation.
– Build invite lists and coordinate the invitation process (print, digital, or both).
– Develop and manage event microsites, registration tracking, and attendee communications.
– Manage gifting, transportation logistics, rooming lists, and special requests.
– Coordinate all food & beverage planning with the venue.
– Own budget development, tracking, reporting, and invoice reconciliation.
– Provide full on-site event support, including registration, vendor management, and program flow.
Events Specialist Qualifications:
– 2-4+ years of experience in event marketing, event coordination, ideally from a corporate background; commercial real estate or finance highly preferred
– Bachelor's Degree required
– High sense of urgency and ownership.
– Exceptional attention to detail and accuracy.
– Proactive mindset with the ability to anticipate needs and solve problems before they arise.
– Strong communication skills and comfort working with senior stakeholders.
– Ability to manage multiple events and deadlines simultaneously.
– Experience coordinating budgets, contracts, and vendors.
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Title: Event Specialist
Company: Creative Circle
Location: Chevy Chase, MD
Category:
