Overview
Event Project Manager Jobs in London Area, United Kingdom at White Label Live
About Us
We are no-fuss, straight-talking global brand experience experts.
We work with incredible industry-leading brands worldwide to co-create amazing live, hybrid and digital human-centred participatory experiences, and we want you – as the best talent – to join us as we continue to grow our award-winning agency.
Our motto:
Your Brand, Beyond Expectations — delivered by No Fuss Experts.
From creative concepts to flawless delivery, we deliver nothing less than excellence. We love collaboration, and our audience is at the heart of everything we do. We work with our clients to understand audience needs, desires and motivations, then combine the right strategy, creativity, technology and delivery to hit the mark every time.
We are ambitious, driven and agile, with expertise spanning end-to-end event delivery, creative production, technical delivery, hybrid and digital experiences, exhibitions, immersive environments and global live events.
The foundation of our work is how we live our values every day:
- PEOPLE OBSESSED – We put audiences and clients at the heart of everything we do
- EXECUTION EXCELLENCE – We pride ourselves on detail, innovation and flawless delivery
- THE BEST TALENT – We recruit, retain and grow exceptional people
- AGILE & SMART – We adapt quickly and communicate effectively
- HONE & OWN – We take responsibility, think like owners and support each other
The Role
We are looking for an experienced, proactive and highly organised Event Project Manager to lead the delivery of projects across live, hybrid and digital experiences for global brands.
This is a client-facing role requiring someone who can confidently manage projects from brief through to delivery, balancing client relationships, internal team management, project documentation, supplier coordination, timelines and budgets.
You will play a central role in ensuring projects are delivered smoothly, commercially and to the highest standard, while keeping teams aligned and clients confident throughout the process.
This role requires someone who thrives in a fast-moving environment, enjoys problem-solving and can confidently manage multiple workstreams simultaneously.
You’ll be expected to lead from the front – bringing structure, clarity and calm to projects while maintaining high standards across delivery, communication and process.
Key Responsibilities
Project Management
- End-to-end management of projects across live and digital experiences
- Ensure projects are delivered on time, on budget and to the highest standard
- Manage multiple projects and priorities simultaneously
- Build and maintain detailed project timelines, action trackers and delivery plans
- Lead project planning, logistics and execution across all phases of delivery
- Coordinate suppliers, venues, production partners and freelancers
- Identify risks early and implement practical solutions quickly
Client Management
- Act as a primary day-to-day point of contact for clients
- Build strong, trusted and effective client relationships
- Lead client communications confidently and professionally
- Understand client objectives and ensure delivery aligns with expectations
- Provide strategic guidance and project updates throughout delivery
- Manage feedback, approvals and stakeholder expectations effectively
- Ensure all client needs are heard, understood and actioned
Document & Process Management
- Own and maintain key project documentation accurately and consistently
- Ensure teams are updating documents correctly and working to agreed processes
- Improve and refine project workflows and documentation standards where required
Key documentation includes:
- Procim budgets
- Project Open / Project Overview
- Scope of Work (SOW)
- Event Plans
- Status Reports
- Meeting Minutes / Contact Reports
- Master & Creative Decks
- Critical Paths / Project Plans
- Roles & Responsibilities documents
- Venue Trackers & Assessments
- Supplier briefs (technical and creative)
- Show flow / Run of Show
- Onsite schedules
- Crisis communications plans
- Debrief documents
- Project close documentation
Strong written communication, attention to detail and document ownership are essential in this role.
Team & Internal Management
- Lead project teams across multiple departments and workstreams
- Run regular project and production meetings to ensure alignment and momentum
- Brief and manage internal teams clearly and effectively
- Delegate tasks and manage workflow across projects
- Keep delivery standards, deadlines and communication on track
- Support junior team members and contribute to a positive team environment
- Work collaboratively across creative, production, technical and operations teams
Budget & Commercial Management
- Manage project budgets from pitch through to reconciliation using Procim
- Track project costs, time allocations and supplier spend accurately
- Maintain strong commercial awareness across all projects
- Manage supplier relationships and negotiations effectively
- Ensure financial processes and approvals are followed correctly
- Lead project reconciliation and support internal financial reporting
Debrief & Continuous Improvement
- Lead internal and external project debrief processes
- Capture learnings, feedback and recommendations for future improvement
- Ensure project close documentation is completed thoroughly
- Identify opportunities to improve workflows, communication and delivery processes
What We’re Looking For
- 5+ years’ experience in Project Management within events, experiential or creative agency environments
- Proven experience delivering multiple projects simultaneously across different scales and formats
- Strong experience managing clients, stakeholders and internal teams
- Excellent project planning and organisational skills
- High attention to detail and strong ownership of documentation and process
- Confident communicator with excellent written and verbal communication skills
- Ability to remain calm, proactive and solutions-focused under pressure
- Commercially aware with strong budget management skills
- Comfortable working in a fast-paced, evolving environment
- Experience across live, hybrid and digital events desirable
- Sense of humour essential
Technical Skills
- Proficient in G Suite / Microsoft 365
- Knowledge of Procim
- Experience using project management and workflow tools
- Comfortable working across multiple systems and platforms
- Awareness of data protection and GDPR best practices
- Understanding of AI tools and systems
What Success Looks Like
- Projects delivered smoothly, on time and within budget
- Clients feel confident, informed and supported throughout delivery
- Internal teams are aligned, motivated and working efficiently
- Documentation and processes are accurate, consistent and well-managed
- Budgets are controlled and reconciled effectively
- Teams trust you to bring structure, calm and clarity to projects
- Projects are delivered with execution excellence and attention to detail
Package & Perks
- £40,000 – £50,000 depending on experience
- Hybrid working model (3 days office / 2 days WFH)
- 25 days holiday + bank holidays
- Your birthday off
- Lieu days for weekend work
- Pension scheme with flexible contributions
- Workplace Childcare Salary Sacrifice Scheme
- Access to financial wellbeing and mortgage advice support
- Regular team socials and company events
- Personal development and progression opportunities
- Opportunity to work with global brands on high-profile projects
Equal Opportunities
White Label Live is an equal opportunity employer committed to inclusion and diversity. We welcome applications from all backgrounds and strive to create an environment where everyone can thrive.
The Small Print
- As we work in events, weekend and late-night work may be required during busy periods
- Food and taxis home will be provided for agreed late working hours
- Foreign travel, including the US and EMEA, will be required
- Travel and reasonable expenses will be paid in line with company policy
The Opportunity
This role is an opportunity to take ownership of exciting, high-profile projects within a fast-growing agency delivering work for global brands.
You will play a key role in shaping delivery, strengthening client relationships and helping ensure projects are executed with clarity, confidence and excellence.
You’ll be joining a team that values collaboration, ownership, creativity and people who genuinely care about delivering great work.
Title: Event Project Manager
Company: White Label Live
Location: London Area, United Kingdom
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