Overview
Event Coordinator, Creative Arts/Media Jobs in Virginia, USA at Countryway Insurance Co.
The Meadow Event Park (MEP) is Virginia’s premier multi‑use event destination, situated on hundreds of acres of natural beauty in Doswell, Virginia. From intimate gatherings to large‑scale festivals and corporate events, The Meadow offers a one‑of‑a‑kind backdrop that blends rustic charm with modern facilities. We are proud to host an extraordinary range of events throughout the year and are seeking a driven, detail‑oriented Event Coordinator to help us continue delivering exceptional experiences for our clients and guests.
Do you have a passion for creating unforgettable experiences? Are you the kind of person who can juggle a dozen details with a smile? The Meadow Event Park is looking for an energetic, client‑focused Event Coordinator to join our team and help bring our calendar of events to life.
About Us
The Meadow Event Park is a one‑of‑a‑kind event destination nestled in the heart of Hanover County, Virginia. Set on breathtaking grounds, we host everything from agricultural festivals and concerts to corporate gatherings and private celebrations. Every event we host is a chance to create a memory — and we take that seriously.
What You’ll Do
- Be the primary point of contact for event clients, from first inquiry through final follow‑up.
- Manage our event calendar and coordinate facility bookings with precision and professionalism.
- Develop pricing proposals and connect clients with the right vendor partners to bring their vision to life.
- Promote upcoming events through marketing channels to drive visibility and engagement.
- Supervise event setup, execution, and breakdown — you’ll see the process through from start to finish.
- Deliver exceptional customer service at every touchpoint, resolving challenges with grace under pressure.
- Maintain accurate records of contracts, vendor relationships, and event documentation.
What You Bring
- Proven experience in event planning, coordination, or hospitality management.
- Outstanding communication skills and a natural ability to build relationships with clients, vendors, and team members.
- Strong organizational instincts and the ability to keep multiple events moving forward simultaneously.
- A knack for marketing and a comfort with promoting events across digital and traditional channels.
- Cool‑headed, deadline‑driven, and energized by the pace of live events.
- A CMP or CSEP certification is a plus — but your experience and enthusiasm matter most.
Qualifications & Requirements Required
- Proven experience in event planning, event coordination, or hospitality management.
- Strong organizational skills with demonstrated ability to manage multiple events and competing priorities simultaneously.
- Excellent verbal and written communication skills for effective collaboration with clients, vendors, and internal team members.
- Strong time management skills with the ability to meet tight deadlines in a dynamic, high‑energy environment.
- Customer‑service mindset with a friendly, professional demeanor and genuine passion for hospitality.
- Experience with event marketing strategies and the ability to promote events across multiple channels.
- Proficiency with Microsoft Office Suite and event management or CRM software.
- Valid Virginia driver’s license and reliable transportation.
Preferred
- Bachelor’s degree in Hospitality Management, Event Management, Marketing, Communications, or a related field.
- Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) designation.
- Prior experience working in a venue, resort, agricultural park, or multi‑use event facility setting.
- Familiarity with contract management and vendor negotiation.
Why The Meadow?
- A unique, scenic work environment unlike any traditional office setting.
- A collaborative team that genuinely loves what they do.
- Room to grow your skills in hospitality, event management, and marketing.
- Competitive pay and benefits, including support for industry certifications.
E‑EO Statement
Virginia Farm Bureau Companies provide equal employment opportunity in all aspects of employment without regard to race, color, national origin, religion, gender, pregnancy, age, disability, orientation or veteran status.
#J-18808-Ljbffr
Title: Event Coordinator, Creative Arts/Media
Company: Countryway Insurance Co.
Location: Virginia, USA
Category: