Overview
Creative Operations Coordinator Jobs in New York City, USA at The Fountain Group LLC
Pay: $42.84/Hour
Duration:1 year
Hybrid
Schedule:
3 days onsite / 2 days remote
Role Overview
- Support promotional and digital creative initiatives while assisting with the day-to-day operations.
- This role helps ensure creative projects move efficiently from briefing through final delivery by supporting project tracking, workflow coordination, cross-functional communication, and Creative Team Operations.
- The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced creative environment with multiple stakeholders.
Key Responsibilities
Project Tracking & Workflow Coordination
- Support coordination of timelines and workflows for promotional and digital creative projects.
- Maintain project trackers and creative calendars to ensure projects remain on schedule.
- Monitor timelines for creative assets and ensure deliverables are progressing according to project schedules.
- Work closely with Art Directors to track project priorities, tasks, and deadlines.
- Identify potential timeline risks and flag issues to Creative Leads when needed.
- Attend project kick-off meetings to capture key project details and ensure all required assets and materials are identified and tracked.
- Support Creative Leads in monitoring team workload and flag potential resource conflicts to help keep projects on schedule.
- Identify potential timeline risks and flag issues to Creative Leads when needed.
Cross-Functional Communication
- Act as a liaison between Creative, Brand Marketing, Brand Activation, CDMO and other cross-functional teams.
- Coordinate feedback and approvals from stakeholders to keep projects moving forward.
- Help ensure alignment on project timelines, deliverables, and priorities.
Operations & Team Support
- Provide operational support for the US creative team.
- Coordinate office supplies, creative room organization, and equipment needs.
- Assist with logistics such as freight shipments, storage organization, and presentation materials.
- Support ad hoc projects including photoshoots, sales meetings, and retailer activations.
Vendor Coordination
- Assist with coordinating external vendors for outsourced creative projects when needed.
- Track vendor timelines and deliverables to ensure alignment with project schedules.
- Serve as a point of contact for vendor or sourcing-related questions.
Qualifications
- 3+ years of experience supporting creative teams in project coordination, creative operations, or marketing operations roles.
- Experience working in creative, marketing, retail, or agency environments preferred.
- Familiarity with Microsoft Office and project tracking tools.
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Title: Creative Operations Coordinator
Company: The Fountain Group LLC
Location: New York City, USA
Category: