Overview
Creative Assistant / Project Coordinator (Part-Time) Jobs in Toronto, Ontario, Canada at grnroom
About Us
We’re a fast-growing creative marketing agency working with cannabis, consumer brands, retail businesses, and emerging startups across Canada.
Our founders spend most of their time focused on strategy, content creation, sales, client relationships, and business growth. We’re looking for a highly organized, proactive person who can help keep projects moving, support day-to-day operations, and handle a wide variety of creative and administrative tasks.
This role is ideal for someone who enjoys wearing multiple hats and wants exposure to marketing, content creation, project management, creative production, and agency operations.
Position Details
Type: Part-Time
Hours: 15–20 hours per week to start
Location: Remote
Growth Potential: Opportunity for increased hours and long-term growth
Schedule: Flexible, with some availability during business hours
Key ResponsibilitiesProject Management & Operations
- Track project timelines and deadlines with Clickup Software
- Follow up with founders to ensure deliverables are completed
- Organize tasks and keep projects moving forward
- Maintain internal project management systems
- Help prepare client documents, proposals, and presentations
- Assist with onboarding new clients and organizing project files
Content & Creative Support
- Basic Canva design work
- Formatting presentations and decks
- Uploading and organizing content
- Assisting with uploads and optimization
- Creating simple graphics and marketing assets
- Supporting content production workflows
- UGC
- Staying on top of trends for content
Social Media & Community Management
- Scheduling social media posts
- Responding to comments and messages
- Monitoring community activity
- Assisting with content planning
- Updating social platforms and profiles
Administrative Support
- Email organization and follow-ups
- Research tasks
- Data entry and spreadsheet management
- Meeting notes and action item tracking
- Calendar coordination
- Miscellaneous founder support tasks
Growth & Sales Support
- Research potential leads and opportunities
- Help organize outreach lists
- Support basic sales and partnership initiatives
- Assist with CRM updates and tracking
Who We're Looking For
You are:
- Highly organized
- Reliable and accountable
- Comfortable working independently
- Strong communicator
- Detail-oriented
- Tech-savvy
- Able to manage multiple projects simultaneously
- Willing to learn
Bonus Qualifications
- Canva experience
- Adobe Suite experience
- Google Workspace proficiency
- Notion experience
- ClickUp, Asana, Monday.com, or similar project management software
- Social media management experience
- Meta Business experience
- Basic graphic design skills
- Marketing agency experience
- Cannabis industry knowledge
What Success Looks Like
While the founders focus on strategy, sales, creative, and client relationships, you ensure projects remain organized, deadlines are met, and nothing falls through the cracks. While also assisting in light day-to-day creative tasks.
You will become the operational link between clients, contractors, and the founders, helping keep the agency running efficiently as it grows.
Compensation
- Competitive hourly compensation based on experience
- Part-time position (15–20 hours per week)
- Opportunity for increased responsibility and hours as the company expands
How To Apply
Please send:
- A brief introduction about yourself
- Your resume
- Relevant experience
- Examples of design, social media, administrative, or project management work
- Your weekly availability
- Subject Line: Creative Assistant / Project Coordinator Application
Title: Creative Assistant / Project Coordinator (Part-Time)
Company: grnroom
Location: Toronto, Ontario, Canada
Category:
