Overview
Administrative Assistant Jobs in Singapore, Singapore at embecta
PURPOSE OF JOB
What You’ll Be Doing
Part 1 – Facilities & Infrastructure
- Manage doorbell access, EM locks, and lockers.
- Oversee building management, including fire warden duties and monthly rent.
- Handle regular office maintenance (plants, landscaping, water dispensers, plumbing, humidifiers) and monthly utilities.
Part 2 – Office Services and Supplies
- Coordinate stationery and pantry supplies.
- Supervise cleaning services and courier arrangements (both local and overseas).
- Manage business cards.
Part 3 – Office Event & Engagement
- Organize SG communications and all the events.
- Arrange event catering.
- Handle access passes for visitors, contractors, new joiners, and exiting employees.
Part 4 – Payment Order and Payment Release
- Provide payment support for office management and local marketing and sales teams.
- Process and release payment orders, ensuring compliance with company policies and financial regulations.
- Troubleshoot and resolve payment-related issues promptly.
What You Bring to the Table
- Diploma or Higher
- Experience in a similar administrative role
- Mandarin Speaker
- Excellent Stakeholder management with great verbal and written communication skills.
- Strong organizational and project management skills with keen attention to detail.
- Ability to multitask, prioritize, and work independently.
- A self-starter with a positive, solutions-oriented mindset.
- Strong knowledge and Experience in MS Office and related applications
Why Join embecta?
At embecta, we’re committed to improving the lives of people with diabetes, and we believe our success starts with empowered, passionate individuals. Join a collaborative team where your contributions make a difference across the region
POSITION REQUIREMENTS
Drive for Results
• Can be counted on to achieve/exceed goals successfully
• Steadfastly pushes self and others for results
• Spends his/her time and the time of others on what’s important
Process Effectiveness
• Good at figuring out the processes necessary to get things done
• Knows how to organize people and activities
• Can see opportunities for synergy and integration where others can’t
• Can simplify complex processes; Gets more out of fewer resources
• Makes tough decisions in a timely manner, has a bias for action
Customer Focus
• Can quickly find common ground and solve problems for the good of all
• Can represent his/her interests and yet be fair to other groups
• Is able to build alliances within and across organizational boundaries
• Good at focused listening
• Understands others quickly
Action Oriented
• Demonstrates willingness and commitment to work hard
• Not fearful of acting with a minimum of planning
• Seizes more opportunities than others
• Takes decisive action when needed
Influencing Others
• Establishes foundation of credibility based on integrity and past performance
• Gives compelling reasons for ideas and recommendations
• Is attentive to the different ways that others are persuaded
• Gains acceptance by understanding the viewpoints of others and seeking win/win solutions
Continuous and Versatile Learning
• Has the job, functional and technical knowledge and skills to do the job at a high level of
accomplishment
• Quickly learns new skills and knowledge
• Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks
• A relentless learner who utilizes diverse methods and opportunities to learn
• Analyses both successes and failures for clues to improvement; learns from feedback/coaching
Promotes An Inclusive Work Environment
• Actively pursues creative and diverse styles of thinking to stimulate innovation
• Practices zero tolerance for inappropriate behavior and does not allow derogatory
comments/inappropriate jokes to go un-addressed
• Deals effectively with all races, nationalities, cultures, physical abilities, ages and both sexes
Accountability and Measuring
• Demonstrate personal accountability for effectively managing work scope to deliver results
Title: Administrative Assistant
Company: embecta
Location: Singapore, Singapore
Category:
